Office Admin Assistant

Giambrone, pan-European law firm with offices across Europe and North Africa, is currently seeking an experienced office assistant for its busy office in Milan.

You will report to the Managing Partners. A key part of the role will be liaising with clients, staff and consultants as well as perform general office duties.

Duties and Responsibilities:

  1. Manage emails and telephone calls
  2. Schedule appointments with clients
  3. Filing & photocopying as required
  4. Order stationery & supplies
  5. Ensure general tidiness of office, kitchen & meeting room
  6. Maintain databases
  7. Complete Time Sheets
  8. Process Invoices
  9. Run weekly reports and monthly reconciliations
  10. Other ad hoc duties as required by the Manager

Required Skills / Experience:

The successful candidate is an English mother tongue or bilingual in English-Italian with at least 3 years of experience in administrative roles,  excellent administration skills, able to communicate effectively. Desirable attributes include: enthusiasm, a flexible approach to work and having the ability to organise own workloads and meet tight deadlines.

Job Type:

Permanent; Full-time